> For the complete documentation index, see [llms.txt](https://sfdigitalservices.gitbook.io/digital-accessibility-for-sf.gov-editors/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://sfdigitalservices.gitbook.io/digital-accessibility-for-sf.gov-editors/document-accessibility-for-sf.gov-editors/resources/pdf-accessibility-checklist.md).

# PDF accessibility checklist

### Before you export (from Word, PowerPoint, Excel) 

Use the [Microsoft Office accessibility checklist](/digital-accessibility-for-sf.gov-editors/document-accessibility-for-sf.gov-editors/resources/microsoft-office-accessibility-checklist.md) to make your document fully accessible.

### In the PDF 

Fix small issues in Acrobat if needed — but for big fixes, go back to your Office file and re-export.  

Remember that if you make changes in the PDF instead of the Office file, you’ll need to make them again the next time you export the Office file to a PDF. 

* Run the Accessibility Checker (All tools → Prepare for accessibility) 
* Make sure the PDF is tagged 
* Confirm headings are properly tagged (H1, H2, H3) 
* Add alt text for meaningful images; mark decorative ones as decorative 
* Ensure lists and tables are tagged correctly 
* Verify form fields have labels, tooltips, and correct tab order 
* Confirm there’s a document title in Properties 
* Make sure the language is set 
* Check reading order is logical 
* Ensure links are descriptive (no raw URLs) 
* Do not use scanned images of text—run optical character recognition (OCR) in Adobe Acrobat if needed 

{% hint style="info" %}
Do as much accessibility work as possible in the original file (Word, PowerPoint, Excel) before exporting to PDF. Acrobat Pro is best for final checking and fixes. 
{% endhint %}

### Quick testing in Acrobat Pro 

* Use the down arrow key on the tag tree to test reading order 
* Zoom in: text should stay crisp (not blurry or pixelated)  

{% file src="/files/en1sk7HuZRSe6VvNT4Q3" %}
Print a one-page version of this checklist
{% endfile %}