Summary

Here is a quick summary of what we are going to cover in this explainer

WHAT'S CHANGING THIS YEAR:

• Your department's inventory will be available in Sharepoint. We think this will make it easier to review and update your inventory.

• We are asking for two additional (optional) fields in the data inventory. These will help us to better identify which datasets are shared across many departments.

  • Interdepartmental: Is this dataset shared with other departments? (yes, no)

  • Interdepartmental_users: If the data is interdepartmental, which department(s) are you sharing the dataset with?

Create or update your list of "Enterprise Systems of Record"

You can access your existing list here (you will have to request access your first time) or start with our template. The final list will look like this:

Screenshot of a completed Enterprise Systems of Record template

Remember, you are inventorying all your data not just datasets on DataSF

Next, create or update your dataset inventory

You can access your existing list here (you will have to request access your first time) or start with our template. The final list will look like this:

Screenshot of a completed dataset inventory

Once you have your System of Record List and Dataset Inventory, you can add and/or update your department's information.

If your department has not done an inventory before, please see "Starting your data inventory". Otherwise, see "Updating your existing data inventory".

Finally, let DataSF know you've completed your inventory

Please email [e-mail] and cc [e-mail]