> For the complete documentation index, see [llms.txt](https://sfdigitalservices.gitbook.io/data-inventory-process/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://sfdigitalservices.gitbook.io/data-inventory-process/summary.md).

# Summary

{% hint style="info" %}
**WHAT'S CHANGING THIS YEAR:**

* Your department's inventory will be available in [**Sharepoint**](https://sfgov1.sharepoint.com/sites/ADM-DataSF-DataInventory). We think this will make it easier to review and update your inventory. 
* We are asking for two additional (optional) fields in the data inventory. These will help us to better identify which datasets are shared across many departments.
  * **Interdepartmental:** Is this dataset shared with other departments? (yes, no)
  * **Interdepartmental\_users:** If the data is interdepartmental, which department(s) are you sharing the dataset with? 
    {% endhint %}

## Create or update your list of "Enterprise Systems of Record"

You can access your [existing list here](https://sfgov1.sharepoint.com/sites/ADM-DataSF-DataInventory/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FADM%2DDataSF%2DDataInventory%2FShared%20Documents%2FEnterprise%20System%20of%20Record%20%28Data%20System%29%20Inventory\&viewid=053ab94d%2D7d0c%2D47c7%2D88e9%2Dde8b566615cd) (you will have to request access your first time) or start with our [template](https://docs.google.com/spreadsheets/d/1AzdGSnscQCAUGYfFUFfkgwkR1MhKGE2j/edit?usp=drive_link). The final list will look like this: 

<figure><img src="/files/JGgScBUMTuooatATRZrY" alt=""><figcaption><p>Screenshot of a completed Enterprise Systems of Record template</p></figcaption></figure>

{% hint style="info" %}
Remember, you are inventorying **all your data** not just datasets on DataSF
{% endhint %}

## Next, create or update your dataset inventory

You can access your [existing list here](https://sfgov1.sharepoint.com/sites/ADM-DataSF-DataInventory/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FADM%2DDataSF%2DDataInventory%2FShared%20Documents%2FDataset%20Inventory\&viewid=053ab94d%2D7d0c%2D47c7%2D88e9%2Dde8b566615cd) (you will have to request access your first time) or start with our [template](https://docs.google.com/spreadsheets/d/1AzdGSnscQCAUGYfFUFfkgwkR1MhKGE2j/edit?usp=drive_link). The final list will look like this:&#x20;

<figure><img src="/files/PF2olnVxs6BWr4Fxlc5Y" alt=""><figcaption><p>Screenshot of a completed dataset inventory</p></figcaption></figure>

## Once you have your System of Record List and Dataset Inventory, you can add and/or update your department's information.

If your department has not done an inventory before, please see "[Starting your data inventory](/data-inventory-process/starting-your-data-inventory.md)". Otherwise, see "[Updating your existing data inventory](https://github.com/DataSF/gitbook/blob/main/data_inventory_process/broken-reference/README.md)".

## Finally, let DataSF know you've completed your inventory

Please email <support@datasf.org> and cc <datasf@sfgov.org>


---

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